About OnlineSales.ai

At OnlineSales.ai, we are building the world’s #1 platform experience for Co-Op and Collaborative Marketing. Our platform hosts a comprehensive suite of Apps converging Advertising, Marketing and Demand Planning needs of 1000s of Merchants and Sales Channel Partners for Retailers and Brands respectively. The world of co-op marketing, while being 100+ years old and a $150+ Billion industry as of 2019, is riddled with elementary, archaic and fragmented processes (sometimes non-existent). We believe this part of the industry is ready to get disrupted by embracing digitization and technology.

Retail Media Monetization can yield up to 8% of revenue as ad monetization income, contributing directly to the bottom line of the retailers we work with. And we are in pursuit of democratizing Retail Media Technology.

Role Introduction

As an Executive Assistant, you will manage the stakeholders calendar, coordinate travel, help with bookings, organize meetings, handle internal communications, and assist with special projects. Your role is crucial to ensuring the smooth operation of our executive team's activities

What will you do @ OnlineSales.ai?

Manage and maintain stakeholders schedules, including organizing and coordinating appointments, meetings, and conferences.
Ensure efficient time management by prioritizing and resolving conflicts as necessary.
Arrange complex and detailed travel plans, itineraries, and agendas for both domestic and international travel.
Compile and organize necessary documents for travel-related meetings and ensure executives are well-prepared.
Manage and oversee multiple tasks and projects with a high level of attention to detail and accuracy ensuring completion on time.
Schedule and coordinate meetings, ensuring all logistical aspects are covered.
Take detailed notes during meetings, prepare initial drafts of minutes, and summarize key points for review and distribution.
Act as a liaison between executives and internal/external stakeholders, managing communication flow.
Organize and maintain executive files, records, and other documentation, ensuring that all documents are easily accessible and securely stored.
Plan and coordinate company events, meetings, and conferences. Manage all event logistics, including venue selection, catering, and attendee communication.
Build and maintain positive relationships with internal and external stakeholders.
Ensure that the executive’s needs and preferences are anticipated and met.
Provide support to other team members as needed, ensuring smooth operations

You will be a great fit if you have:

You are an awesome juggler of tasks & an excellent project manager
You hate "mess" and are super organized
You live in the gray......Out of the Box thinking is your middle name
You are cheap with my money (we are frugal)
You know kayak, makemytrip and other OTAs along with international visa processes & vendors like the back of your hand
You have the memory of an Elephant
You are FAST and are the type of person that gets your work done WAY before schedule just because you can
You can deal with executives, who are always busy, bad at communicating, and does not give much direction
You are not afraid to give the same executives S-H-$-T for being bad at communicating and for not giving direction so that you can get your work done
You are pretty good with tech and comfortable with digital tools
You are an amazing scheduler & communicator with external stakeholders with an extremely high degree of attention to detail
You have at least 2-7 years of EA/Office Management Experience

Why OnlineSales.ai?

Startup-y. We believe Startup is a mindset. It’s about being scrappy, being nimble, solving tough problems with constraint resources and more. It’s about working hard and playing hard
Enterprise SaaS. Opportunity to work with a Enterprise Product SaaS firm with aspirations of growing 10x across the globe
AI led Retail Tech. We are working to digitize & democratize one of the most exciting and growing vertical - Retail Tech leveraging data, machine learning and automation (culmination of ad-tech, mar-tech and analytics for Retail vertical)
Meaningful work. This is not just a job. You can find a job anywhere. This is a place for the bold to get paid who make a real impact on business
No red tape. Say goodbye to pointless meetings or political hoops to jump through. We’re scrappy, believe in autonomy and empower our teams to do whatever it takes to do the unthinkable
Problem Solving. We ignite the best in you. We exist not only to deliver meaningful innovation but to ignite and inspire the creative problem solver in you
Quirky & fun. Enjoy new skills and hobbies like being a quiz master, playing board games, trying your hands on percussion, playing Djembe and spreading love within the org!

Submit Your Application

Apply With Resume *

First Name*

Middle Name

Last Name*

Email*

Mobile*

Gender*

We practice WFO as standard, will that work for you?*

Are you referred by one of us @Onlinesales ? If yes, please mention their full name here*

Education

Bachelors Degree*

Specialization/ Branch/ Stream*

Year of Passing - Bachelors*

Masters Degree (if any)

Year of Passing - Masters

Experience

Total Experience(in months)*

Current Total Gross CTC (in lakhs per annum)*

Current Fixed Gross (in lakhs per annum)*

Notice Period in days (type "0" if you are available immediately to join)*

Self Assessment

Please answer these simple questions which will help us leapfrog the entire fitment evaluation process.

On a scale of 1-10, how would you rate your communication skills?*

On a scale of 1-10, how would you rate your savviness in being hands-on in a startup environment?*

How many years of experience you have in managing calendar, tasks, travel and scheduling for CxOs in the past?*

On a scale of 1-10, how would you rate your tech savviness with tools like GPT, Calendly, Booking portal, GPT, etc.?*

Please describe a challenging problem you have solved in the past.*